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Listserve Archive



Question:

We are in the process of re-developing procedures for our new employee orientation process. I wanted to know if anyone had any existing outlines or check lists developed for this purpose and would you be willing to share that information. Anything that you think of that may help our process would be appreciated.
- Doug Beard, University of Wisconsin at Madison

Responses:

Doug, If you don't mind, I would like to piggyback w/ you on this. We are in the same process at this time.
- Tyler Johnson, University of Tennessee

Doug,
We are also in the process of re-developing/developing our new employee orientation procedures. I wouldn't mind piggybacking with you as well.
- Dan McIver, University of Wisconsin-Green Bay

This seems to be a work in process for most schools. We have a checklist that we provide to the new hire on day one that they take with them as they are introduced to people within the department. It includes the following:

  • parking pass
  • id card
  • server access
  • copier/mailroom codes
  • calling card
  • travel credit card
  • long distance phone code
  • voicemail
  • keys
  • access to relevant financial information
  • business cards

    The employees responsible for providing the services listed above will begin the process and initial the checklist. They also receive a new-hire packet that includes a welcome letter from the Director, handouts regarding the philosophy of the department, a collection of handouts from the upcoming or prior year's kickoff staff meeting (held 1st Friday of every September), human resources information, policies and procedures relative to their work area (I.e.. coach/administrator). It also includes a phone list, and contacts and tips for all areas of the department. It was developed by the administrative assistant to the Director. It's quite impressive. Finally, we have a new hire orientation every August for employees that started within the past year. This is the most effective method of getting our message out to the new people. The Director gives a welcome speech and we have someone from each of the key areas (finance, ticketing, marketing, development, compliance) speak to the group. Since turnover in Athletics occurs so often, we realize that one orientation each year is probably not enough, so we wanted to make sure that the new-hire packet that we provide has all the necessary information. The finished product will be handed out for the first time this month. It's all part of an initiative to empower our coaches and administrators as soon as they walk in the door. If we provide the basic information to them right away, it should help make their transition into the new position a little less difficult.
    - Chris Brock, Princeton University

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